In a connected world, selecting website and email hosting for your business can be trivial, there are thousands of companies and packages to choose from. Some of the packages are similar, and some are not.
It’s important that you know exactly what you are getting and evaluate the provider before committing to long term contracts.
Another aspect of website hosting is cost, and the “hidden” costs associated with website hosting. For example, some businesses may not know how much disk space their website consumes, and at what rate they are growing, so getting locked into a plan with high additional usage costs can really hurt a business.
Another important aspect of website hosting is the bandwidth or “Data transfer” is allocated to your website or plan, this can also hinder the performance of a businesses website, as some providers will shut down your website if you exceed your allocation in your plan.
At Evolved Business IT Solutions, we work closely with our customers to scope the correct web hosting plan for their business needs, with growth in mind. We don’t have crazy hidden fees, what you see is what you get, and if we don’t scope your hosting correctly, then we pay the difference. We can migrate your current website for competitive rates, and we pride ourselves on our hosting and provide a level of service for every type of business, from entry level website hosting and emails starting from $135 per year, to enterprise hosting, with managed offsite backups and Office 365 exchange email.
For more information, please contact us, and we will be happy to walk you through the differences of our plans and work with you to define the best plan for your website hosting, we also have a cross grade offer, where we will match your current hosting contract length if you wanted to migrate your website over early.
We’ve just released a new flyer on our preferred email security platform and its capabilities. Click on the link below for more information.
The following guide will guide you through setting up OneDrive on your computer and accessing it from anywhere in the world.
If you don’t have an Office 365 subscription, you can signup for a personal account here.
Once you have signed up for a OneDrive account, you can use the OneDrive app on your computer (pre-packaged with Windows 10), if you are not running windows 10, you can download the installer from here.
Once you have the Onedrive App installed, you can sync it by following the steps below.
Step 1. Open OneDrive
Step 2.Enter your email address you used to sign up to OneDrive (Or your Office 365 email address).
Step 3. Select which folders you wish to sync (We suggest syncing all folders).
Step 4. Open your OneDrive folders by opening My Computer or Computer, and selecting the OneDrive folder on the left hand side.
Once you have the green ticks, this means all files in your OneDrive have synchronized to your local computer.
You can also view your files online by going to https://onedrive.live.com/about/en-au/ and clicking “Sign in” in the top right hand corner on the website. This will ask you to enter your email address and password. This will be either your Office 365 login details or your details when you signed up for OneDrive.
Once you have signed in, you will see a console similar to the following:
From this console you can create new folders (Clicking New, then folder), or Upload new files (Clicking Upload) or Share files and folders by right clicking on the files or folders that you wish to share and clicking Share.
Anything you do in the web console will synchronize back to your computer, and vise versa, any files or folders you create/delete/edit on your computer, will sync to the web console.
You can also download the OneDrive app on your mobile phone, to access files and folders from your tablet/phone at any time anywhere.
If you have any issues or problems, please feel free to contact us by clicking here.
SharePoint is the big brother to OneDrive. If you have read our other blog post regarding OneDrive you will have a basic understanding of its capabilities, but if you haven’t, we will give you a basic understanding.
SharePoint is a document management system, that has been developed for over 10 years by Microsoft. SharePoint is a great tool that allows a business to access its documents securely through a web browser or its sync client. SharePoint allows administrators to assign permissions to folders or libraries and enable versioning control.
SharePoint also comes free with Office 365, which means no additional costs if you already have a Office 365 subscription.
SharePoint has grown into a mature product, with productivity tools like a mobile app and Sync client for laptops and desktop computers.
Instead of trusting your files on an external hard drive, or on a single computer, you can import all of your business documents into SharePoint and create approval workflows or assign permissions, while having all your documents synchronized onto your local computers for additional backups.
Microsoft’s Office 365 cloud is a highly secure and redundant environment, which you can rest assured that your data is in a secure and offsite location. Many of the customers we visit cannot replicate this security or redundancy for their systems and data, as it would be uneconomical to do so. On top of the security aspect, many customers we visit only have basic backups, and in small business, its hard to put a lot of emphasis or invest heavily in proper offsite backups, due to internet speed or cost, with Office 365’s SharePoint product, you dont need to worry about backing up your data as it is all done for you by Microsoft. You can read more regarding Microsoft’s policy by clicking here.
Wrapping up on SharePoint’s main selling features
- Comes with Office 365 subscription free of charge
- Data protection and redundancy
- Ease of use
- Data available from any computer, anywhere and anytime.
- Highly secure, and permission based for your users/staff.
- Advanced workflows and customized branding
- Sharing documents outside your business in an easy and controlled manner
- Version control (reviewing past saved versions of documents)
If you have any questions or you’d like a free consultation on how SharePoint can help your business, please contact us for further information.
Onedrive is not a new concept, Onedrive has been around for several years now, but its only recently with the launch of the new sync program, we feel it is a really mature platform. For some of you who have not heard of OneDrive, Onedrive is an online storage platform, built as an offshoot of the SharePoint platform. While SharePoint is designed for document management for teams and the larger business, Onedrive is aimed at document storage for the individual. Where Onedrive really comes into its own, is with its new sync program, which is pre-packaged with Windows 10, and can be downloaded for any other windows based operating system.
There is even two different flavors of Onedrive available. Onedrive for business (which is aimed at business users, and is offered as part of the Office 365 platform) and Onedrive (which is aimed at personal / home users use). Both versions are similar to Dropbox or Google Drive, in terms of capabilities.
While we are seeing pickup of the Onedrive platform, we are not seeing much pickup of the folder redirection into Onedrive.
If you think where your files are stored (personally) – most people would say either in “My Documents” or on their “Desktop”. In Windows, you can “Redirect” where your my documents/my pictures/videos/music and your desktop inside your Onedrive sync profile. What this means is everything that is stored on your desktop or inside your my documents, actually lives in Onedrive.
When your files are in Onedrive, this will keep all your files backed up in multiple locations and keep versioning of your files (every time you save a file, it keeps a copy of that file, so you can revert back to it if you need to). It will also give you access to your files from your phone/tablet or any browser in the world.
Ontop of this, if you have multiple computers, this can keep your files in sync on all of your devices.
Another great thing about OneDrive is that its free for personal use, and if you have Office 365, its free with your subscription.
If you’d like to learn more, or setup OneDrive, feel free to click here to contact us for a free chat.
Shared mailboxes are not a new concept in Office 365 or in Exchange Server, although their use is not commonly known. Most Office 365 subscriptions even allow you to have shared mailboxes without paying additional license fees.
This walk though will show you how to add the shared mailbox to your outlook account if it does not automatically appear when you open outlook next. It is important that you give it time to propagate on the Office 365 / Exchange servers before you try to add it into your outlook.
Step 1. From the outlook main page (inbox) click file in the top left hand corner.
Step 2. Then click “Account Settings” and then account settings again.
Step 3. Double click on your account (should say firstname.lastname@example.org).
Step 4. Then click more settings.
Step 5. Click the advanced tab, then the add button.
Step 6. Just type the name of your shared mailbox and hit ok.
Step 7. Then click ok, next and finish and then down the bottom of your mailbox the new shared mailbox will appear.
Creating a new email signature
Step 1. Copy your email signature.
Once you are ready, open the email, highlight all the text (holding down your left mouse button and moving over all the text/images in the email) or select all (by pressing at the same time the “Control” or “Ctrl” keys on your keyboard and the letter “A” on your keyboard.), then copy the signature, by right clicking and pressing copy or you can press the “Control” Key or “Ctrl” key on the keyboard and the “C” key on the keyboard.
Step 2. Click New Email
Step 3. Click the Signature Drop down button, and then click Signatures
Step 4. Click New.
Step 5. Enter in a name for this Signature, I would suggest “EmailSignature” for the name, as entered, then hit “Ok”
Step 6. Paste in the signature, that you copied from earlier (The easiest way to do this, is by pressing the keys on your keyboard “Control” or “Ctrl” and the “V” button at the same time.) Then Click the Save Button (Next to the “New” button you pressed earlier).
Please note that the images may not look correct in this field.
Step 7. To change the default signature used in new and reply emails, select both the “New Messages” and “Replies/Forwards” drop down menu’s and change the signature to the one you created before (The name you selected in step 5).
Step 8. Click ok, and you are ready to send new emails.
Over the years that I’ve been managing IT for small to medium businesses one thing is common. Passwords. No matter how far I go or what industry I am looking after, one thing is common. Passwords. I am horrified on how many passwords that I see or get told that are password or their username or qwerty or 1234.
Passwords WERE designed to be put in place to secure a system, so why use a password at all if it’s going to be password.
In this age where everything is computerized – why use such a simple password to protect your identity/work/banking etc.
The most common defence I see is ‘it’s easy to remember’ or ‘long passwords are too hard to remember’. I don’t see it being hard to remember something 10 charactors long, it dose not have to be completely random (and I don’t recommend it to be, as im generally the one resetting it once you forget) but make it as long and complex as possible.
Use capitals, lowercase numbers and symbols. Some good examples of good passwords could include
– Parts of old phone numbers
– Parts of favrouite restaurants, places, citys
– Part of your work’s occupation
You could have a password of a recent trip or goal for example 2012.Italy or you could do 2013!NOSMoking Using goals could also increase your likelihood of reaching them if your writing them every day.
Try to use different passwords for different things, to mitigate a personal attack on you (for example, ex partner/ex employee if they know your password for your email, they may try it for your banking etc.) Strong passwords and Multiple passwords will mitigate your risk here.
Everywhere possible I will enforce at least some of the following policy’s to make sure the users that I look after are secure
Minimum complexity (not ‘password’ or not the users name)
Character complexity (minimum of 3 out of the 4 following – upper case, lower case, number, special character).
To Test your password I would recommend going to http://www.howsecureismypassword.net/
And testing your password, remember never enter your exact password into this site, use the same complexity though (eg. If your password is NoSmoking2013! Type NoDrinking2010 )
Never type your exact password or release your password to anyone, your password can protect your livelihood. Remember, always, STRONG PASSWORDS.
Evolved Business Solutions Website Guide
Hello, and welcome to Evolved Business Solutions Website Guide. This guide is based on WordPress version 3.6.1 and was written on 18/9/2013.
The purpose of this document is to educate our users so they can make the most of their investment in their website. The following guide will explain how to log on to your website, how to make changes and how to create new pages.
Please be aware, this is a guide only, and if you are unsure, please contact Evolved Business Solutions at email@example.com
Login to your website
You need to login to your site to make any changes. You can login to the backend of your website at the following address:
(you need to replace *insertdomainname* with your domain name, this is the same as your website’s domain name)
At this address you will be prompted for a username and a password, similar to the image below.
You will need to enter your username and password supplied in your website handover documentation.
Once you have successfully entered in your username and password you will be presented with the dashboard. The dashboard is your main home screen for your website. The dashboard has navigation for the rest of the website and a few shortcuts which is customizable.
On the Left side menu on most items you are able to hover over to get access to shortcuts to objects in that menu family. This is likely where most of the changes you will be needing to make will live.
If you have items on your menu, that are not the same as what is showing to the left, this is likely due to a customization made by Evolved Business Solutions.
Examples: Testimonials, Portfolio, Team.
The standard Evolved Business Solutions web design items on the left hand side are :
Dashboard is the home screen. You can see quick information to your site here as well as shortcuts to other areas on your website.
The posts section is your Blog/News feed. You can use the category and tags to separate and filter your posts. You can organize and change/edit old posts/blogs/news here as well.
This is where all your Images, Documents, Music and Videos are stored. Here you can edit / upload or change images, videos, documents and music.
Pages is your actual site pages on your website. This is where you would go to create new / edit or delete current pages on your website.
This is where you can moderate or filter comments left on your blog or news items.
If you have requested administrative access to your website, you will also be able to see some of the other administrative areas, like Appearance, Plugins, Users, Tools, and Settings etc. We highly recommend that you do not change any settings that are not in the standard areas mentioned above. This can cause adverse effects to your website and will not be covered under any warranty to the website and any changes required to be made after you have changed any settings on the website will be billable.
Click on the Posts button to be transferred to the main posts page. This will list all your current posts / blog / news items. Posts are your Blog or News items, we refer to these as Posts. On the home screen, a summary of information is available to you, for example: Author, Categories, Tags, Date.
If you wish to edit a post click the name of the post you wish to edit in the list on the Posts home page.
If you wish to delete a post from your website, click the tick box to the left of the post name and once there is a tick in the post (or multiple posts) you want to delete, go up to the top where it says bulk actions, select delete and press apply.
If you hover your cursor over each row, links will appear below the Post title, this is the quick action menu.
Edit – Will allow you to edit your Post. This is the same as clicking on the Post title
Quick Edit – This is a basic edit, we recommend using the standard edit.
Trash – This will hide the post, similar to a recycle bin on your computer.
View – This lets you view the post on the live site.
Click on the Pages button to be transferred to the main pages page. This will list all your current pages. Pages are your actual pages, like about us and contact us. On the home screen, a summary of information is available to you, for example: Author, Categories, Tags, Date.
It will look similar to the below.
Hovering over each page title will give you the following options
Edit – Will allow you to edit your Page. This is the same as clicking on the Page title
Quick Edit – This is a basic edit, we recommend using the standard edit.
Trash – This will hide the Page, similar to a recycle bin on your computer.
View – This lets you view the page on the live site.
Creating new pages or posts
When you hover over the main post or page menu, you can click the shortcuts new page or new post. You can also select new page or new post from the page or post pages (up the top).
Once you have selected new page or post, you will see a screen similar to the below
Using the content editor
The new page or new post content editor is very easy to use, and very similar to Microsoft word.
The main white content area is where you would enter all your text for the site.
The formatting bar is at the top of the content editor and looks like the following
- The Large B is for Bold font
- I is for Italic (slant)
- ABC with the cross through is to crossout text
- Dot points will add dot points or if you have highlighted text, will arrange to dot points
- Numbers points will add number points or arrange any highlighted text to number points
- Quotes will add quotes
- The alignment buttons will align text as per your selection
- The link buttons will add links to other pages or external pages.
You can also add Videos, Pictures and documents through the add media button that looks like the following
When you add media, you are prompted to add and upload new media or up the top there is a button for media library where you can select an image, video or document already uploaded to the site.
Once you are finished, click the publish button on the top right to publish and save your work.
Thank you for reading
You can also download a copy of this by clicking on Clicking Here.
I’m always asked what can i do to save time, or what shortcuts can i use to make basic tasks quicker, day to day i would use the copy, cut and paste commands (control c, control x and control v) or to switch between programs (windows & tab or alt & tab). The other usual ones would be to save (control s in most applications), control p (you guessed it, print).
Ive also found that 100% of customers who i recommend multiple monitors will refuse to go back to a single monitor setup after fully utilizing multiple monitors.
The following are good tricks in saving time in windows 7, although most of them will work with windows vista and windows xp.
- Win+Left Arrow and Win+Right Arrow: Lock a window to the left or the right of your screen
- Win+Shift+Left Arrow and Win+Shift+Right Arrow: Move a window from one monitor to another, keeping them in the same position to the monitor’s top-left origin.
- Win+Up Arrow and Win+Down Arrow: Maximize window currently open
- Win+E: Opens Windows Explorer / My Computer.
- Win+D: display the desktop.
- Win+F: Open windows search
- Win+L: Locks the computer.
- Win+Space: Use “Aero Peek” to see any gadgets or icons you’ve got on your desktop.
- Win+R: Opens Run.
- Ctrl+(mouse scroll wheel): Zoom in or out
- Alt+P: Show/hide the preview pane.
- Win+P: Display the project options, which you can then use the arrow keys (or keep hitting Win+P) to switch to the different options.