Shared Mailbox Installation

Shared Mailbox Installation

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Shared mailboxes are not a new concept in Office 365 or in Exchange Server, although their use is not commonly known. Most Office 365 subscriptions even allow you to have shared mailboxes without paying additional license fees.

This walk though will show you how to add the shared mailbox to your outlook account if it does not automatically appear when you open outlook next. It is important that you give it time to propagate on the Office 365 / Exchange servers before you try to add it into your outlook.

 

Step 1. From the outlook main page (inbox) click file in the top left hand corner.

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Step 2. Then click “Account Settings” and then account settings again.

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Step 3. Double click on your account (should say xxx@yourcompany.com.au).

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Step 4. Then click more settings.

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Step 5. Click the advanced tab, then the add button.

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Step 6. Just type the name of your shared mailbox and hit ok.

Shared Mailbox Installation

Step 7. Then click ok, next and finish and then down the bottom of your mailbox the new shared mailbox will appear.

Creating a new email signature

Creating a new email signature

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Creating a new email signature

 

Step 1. Copy your email signature.

Once you are ready, open the email, highlight all the text (holding down your left mouse button and moving over all the text/images in the email) or select all (by pressing at the same time the “Control” or “Ctrl” keys on your keyboard and the letter “A” on your keyboard.), then copy the signature, by right clicking and pressing copy or you can press the “Control” Key or “Ctrl” key on the keyboard and the “C” key on the keyboard.

Step 2. Click New Email

Evolved Business IT Solutions Email Signature setup

Step 3. Click the Signature Drop down button, and then click Signatures

Evolved Business IT Solutions Email Signature setup

Step 4. Click New.

Evolved Business IT Solutions Email Signature installation

Step 5. Enter in a name for this Signature, I would suggest “EmailSignature” for the name, as entered, then hit “Ok”

Evolved Business IT Solutions Email Signature

Step 6. Paste in the signature, that you copied from earlier (The easiest way to do this, is by pressing the keys on your keyboard “Control” or “Ctrl” and the “V” button at the same time.) Then Click the Save Button (Next to the “New” button you pressed earlier).

Please note that the images may not look correct in this field.

 Evolved Business IT Solutions Email Signature new

Step 7. To change the default signature used in new and reply emails, select both the “New Messages” and “Replies/Forwards” drop down menu’s and change the signature to the one you created before (The name you selected in step 5).

Evolved Business IT Solutions Email Signature configuration

Step 8. Click ok, and you are ready to send new emails.