SharePoint is the big brother to OneDrive. If you have read our other blog post regarding OneDrive you will have a basic understanding of its capabilities, but if you haven’t, we will give you a basic understanding.
SharePoint is a document management system, that has been developed for over 10 years by Microsoft. SharePoint is a great tool that allows a business to access its documents securely through a web browser or its sync client. SharePoint allows administrators to assign permissions to folders or libraries and enable versioning control.
SharePoint also comes free with Office 365, which means no additional costs if you already have a Office 365 subscription.
SharePoint has grown into a mature product, with productivity tools like a mobile app and Sync client for laptops and desktop computers.
Instead of trusting your files on an external hard drive, or on a single computer, you can import all of your business documents into SharePoint and create approval workflows or assign permissions, while having all your documents synchronized onto your local computers for additional backups.
Microsoft’s Office 365 cloud is a highly secure and redundant environment, which you can rest assured that your data is in a secure and offsite location. Many of the customers we visit cannot replicate this security or redundancy for their systems and data, as it would be uneconomical to do so. On top of the security aspect, many customers we visit only have basic backups, and in small business, its hard to put a lot of emphasis or invest heavily in proper offsite backups, due to internet speed or cost, with Office 365’s SharePoint product, you dont need to worry about backing up your data as it is all done for you by Microsoft. You can read more regarding Microsoft’s policy by clicking here.
Wrapping up on SharePoint’s main selling features
- Comes with Office 365 subscription free of charge
- Data protection and redundancy
- Ease of use
- Data available from any computer, anywhere and anytime.
- Highly secure, and permission based for your users/staff.
- Advanced workflows and customized branding
- Sharing documents outside your business in an easy and controlled manner
- Version control (reviewing past saved versions of documents)
If you have any questions or you’d like a free consultation on how SharePoint can help your business, please contact us for further information.